Priority Deadline is February 24, 2022. All positions will remain open until filled, but we will review applicants on a rolling basis. Applicants are encouraged to apply early for consideration. Please submit all application materials as soon as possible. Applications received by February 24, 2022, will receive first consideration.

Please review the specific job posting for more details. Salary is based on experience. Position includes a full benefits package, which currently includes health, dental, life, a retirement plan and paid time off. Position duration is based on grant funding.

Non-Profit Overview:
Florida Rural Legal Services. Inc. (FRLS), the non-profit legal services program providing free civil legal assistance to eligible low income and elderly persons approved by program policies and priorities in areas such as housing, domestic violence related family and other family law matters, public benefits, consumer law, elder law, education, immigration, and civil rights.

Job Summary:

The purpose of the position is to provide secretarial support to the Attorneys and Paralegals as needed.

Job Duties:

• Provide needed litigation support. 
• Share the responsibilities of a receptionist as needed. 
• Perform overall file maintenance including opening files, closing files, general office filing, maintaining advocate and office filing and statistical systems, sorting, photocopying, scanning, and preparing and delivering case folders as required. 
• Proof and correct letters, briefs, motions, memoranda, and other documents. 
• Scheduling appointments and, if covering for the receptionist, all other arrangements for business meetings assigned advocates in FRLS offices or other places. 
• Transact routine business, such as banking and post office business, as required occasionally, a secretary will deliver or pick-up business documents or other materials as needed. 
• Gather information by telephone, and otherwise assist attorneys and paralegals. 
• A secretary may be assigned the following administrative tasks by the office manager: 
  • Maintaining the library 
  • Maintaining records or checking accounts and other financial records 
  • Maintaining petty cash 
  • Keeping accurate statistics. 
  • And any other administrative tasks as they arise. 
• Assist with banking and post office visits as needed. 
• Assist the receptionist in handing the mail as needed. Rotate posting and delivering the mail. 
• Participate in the interview process for selected positions. 
• Perform screening interviews when at the reception desk. 
• Scheduling of client appointments as needed. 
• Perform other duties as assigned.

Required Knowledge/Skills/Abilities:

• High School Diploma or GED
• Must type a minimum of 50 wpm and the ability to enter data into computer.
• Attention to detail.
• Ability to forge positive relationships with prospects, colleagues, and the community.
• Some knowledge of the legal system, commitment to the mission of FRLS and compassion for the clients.
• Good organizational, interpersonal and communication skills.
• Must be able to maximize existing resources effectively and efficiently.
• Ability to work collaboratively and independently.
• Working knowledge of Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and CMS.
• Must be able to effectively work in high pressure situations which involve deadlines.
• Bilingual Spanish/Haitian Creole preferred but not required.
• Good organizational, interpersonal and communication skills.
• Ability to work collaboratively and independently.
• Creativity and ability to maximize the use of existing resources.
• Working knowledge of Microsoft Suite (Word, Excel, PowerPoint, and Outlook), Adobe Illustrator and utilization in Legal Serve.
• Persuasive writing, and the ability to interact at the executive level. 
• Must be to effectively communicate with peer, supervisors, clients, and the public.
• Must be able to effectively work in high pressure situations

Working Conditions:

• Position operates in a professional office environment.

Physical Requirements:

• Must be willing to travel. Must be able to work in a professional office environment 5 days per week.
• Must be able to lift 20 lbs.

Qualifications:

• Demonstrated commitment to advocacy on behalf of people in poverty. Excellent oral and written communication skills.

Salary:

• Salary depending on experience.